AI & Automation

Your leads don't wait. Why should your business?

We set up the conversations and workflows that reply quickly, sort the good enquiries from the rest and keep follow-ups moving, with your team stepping in where it matters.

What we do

  • Omnichannel chatbot

    One inbox for WhatsApp, Instagram and other channels, set up around how your team really works.

  • AI agents

    An AI sales agent, support team, admissions assistant or receptionist. It answers common questions and hands over to a person when needed.

  • Lead qualification

    A few smart questions so your team spends time on the right enquiries.

  • Lead routing

    Enquiries reach the right person, whatever the channel or time zone.

  • Conversation workflows

    Planned journeys for replies, reminders and follow-ups.

  • Supporting integrations

    Connected to your CRM and tools, including partners such as Apollo.io and Fireflies.ai.

The platform behind the conversations

An omnichannel chatbot your team can actually see into and work with, not a black box.

Runs as an app, so your team can reply from anywhere

Conversations live in a mobile app as well as on desktop. Your team can pick up an enquiry, check who it belongs to and reply without being at a desk.

The chatbot app on a phone showing a list of customer conversations from WhatsApp, Instagram and other channels

Every channel in one inbox

WhatsApp, Instagram, Messenger, Telegram, TikTok and more come into one place. Your customers use the channel they like, and your team sees all of it together.

Channel logos including WhatsApp, Instagram, Messenger, Telegram and TikTok feeding into one shared inbox on a laptop

Live reporting and leaderboards

See conversations opened and closed, incoming message volume and how contacts are assigned as it happens. Leaderboards show how the team is handling the load.

Dashboard cards showing a leaderboard, contact assignment, conversations opened and closed, and incoming messages by day

Automatic lifecycle categorisation

Contacts move through customisable stages automatically, so your team always knows who to talk to first and who needs a nudge.

A conversation with a lifecycle stage menu listing New Lead, Hot Lead, Customer and Churned

What a conversation can look like

An illustration of a typical flow. Every set-up is different, and a person can step in at any point.

Hi, do you have places for next term?

Hello, thanks for getting in touch. Which year group are you asking about?

Year 4, starting in September.

Got it. I'll pass you to our admissions team with those details, and they'll reply today.

The workflow behind it

  1. 1Enquiry arrives
  2. 2Instant reply
  3. 3Questions asked
  4. 4Qualified and routed
  5. 5Follow-up scheduled

Automation should take work off people, not replace them.

  1. 01

    Map what happens today

    How enquiries arrive, who answers and where they stall.

  2. 02

    Design the conversation

    Wording that sounds like your business, with clear points to hand over.

  3. 03

    Connect it

    Channels, CRM and notifications wired together and tested.

  4. 04

    Tune it

    We review real conversations and keep improving them. No promises of a hands-off system.

Automation in practice

Qosmo International School is a relevant example. Details will be added once approved.

Common questions

What is an omnichannel chatbot?

One inbox for WhatsApp, Instagram and other channels, with automated replies and workflows that your team can see into and step into.

Will automation replace my team?

No. Automation should take work off people, not replace them. Your team steps in where it matters.

How does it help with lead qualification?

It asks the right questions up front, sorts the good enquiries from the rest and keeps follow-ups moving.

Can it work with my advertising?

Yes. Ads can lead straight into a chat conversation. For Qosmo International School, we set up a WhatsApp admissions AI agent with a first response time of 19 seconds.

Enquiries coming in faster than you can answer them?